Avrios (which begins at $1 per vehicle per calendar month) is i of the leading fleet management solutions on the market place and for skillful reason. Information technology'southward affordably priced, very easy to utilise, and information technology's as well useful for managing your fleet's various workflows. With that in mind, information technology lacks the vehicle-tracking functionality that other platforms such as Zubie and Editors' Choice winner Fleetio accept. While it'south non quite an Editors' Choice in its own right, Avrios is a solid platform that y'all should definitely consider if y'all're trying to make better sense of your armada.
Pricing and User Interface
Pricing for Avrios is straightforward. The main production offers four tiers. An Avrios representative told us that all pricing is washed on an almanac contract basis, and in that location are discounts available for enterprise-level fleets. The Bones edition costs $1 per vehicle per month and includes access to the most cadre management features, such as the databases for vehicles and drivers, alerts, and incorrect mileage checks. For $iii per vehicle per month, you'll become access to the Automated Data Entry tier. This includes all of the basic features plus support from Avrios in importing your data, fuel carte integration, invoice verification, and total cost of ownership (TCO) monitoring, amid other features.
The Powerful Analytics tier costs $6 per vehicle per month and includes reporting features, digital harm reports, user access levels, vehicle lifecycle management, and ecology reports. The summit tier is the True Platform edition (which nosotros tested), which costs $9 and adds the Advanced Digital Procurement module, which brings together the driver, the company, the dealership, and other entities into ane collaborative page. Information technology also includes integration with telematics providers and integrations with what the company claims are hundreds of service providers.
Avrios is priced competitively with other solutions such as Fleetio, which starts at $3 per vehicle per calendar month on an almanac ground. Another competitor, Onfleet, starts at $149 per calendar month on an annual basis. The low starting price per vehicle makes Avrios a highly scalable platform and definitely a good consideration if you want a platform that can abound with you.
Whether yous're trying to manage a fleet of trucks or a stable of employees, it'south important that whatever management platform is easy to understand and use. Luckily, Avrios has a clean, bonny user interface (UI) that staff at all levels should have no trouble using. When you log on, the first thing you see is the Operations Overview page. This gives you a general look at, among other things, the active drivers and vehicles in your armada, any open up insurance cases or vehicle damage cases, and vehicles currently in decommissioning. You can also see any open up tasks right from this starting folio.
On the side of the screen is a series of tabs for the Operations Overview, The Fleet, Drivers, Invoices, Costs, Reports, Tasks, Pools, Settings, and a Help page. Avrios chose readable fonts for the platform, and the blue-and-gray color scheme is easy on the optics and looks every bit modernistic as whatsoever other software in 2022. With very little training, we were upwardly and running with Avrios thanks in role to its fantastic UI.
Setup
Calculation drivers and vehicles in Avrios is adequately like shooting fish in a barrel. To add a vehicle, only go to the Vehicles tab and select "New Vehicle." From there, you follow a step-by-step guide. Y'all are asked for the license plate number, whatsoever sort of internal ID number you may use in your visitor, an affiliated visitor, and registration date information. Yous can either search for the make and model of your vehicle or enter it by VIN number. From at that place, yous can configure the blazon of financing you take for your vehicle, and enter data for its purchase price, charter term, and about whatsoever other data you'd want to enter nearly a commercial vehicle.
Adding Drivers works in a like fashion. In the Drivers tab, merely click "Add commuter" and you will be asked to enter the employees' beginning and last names, internal ID numbers, email addresses, and phone numbers. Entering all of this information about vehicles and drivers is a time-consuming job, but there is a lot of information to keep track of when managing a fleet. Having granular information about vehicle registration, licensure, and other aspects entered into the system make the platform all the more useful when yous are in it day to day. Truth be told, Avrios has fabricated this process about as intuitive and painless equally it can possibly exist.
Cost Command
The Costs module within Avrios is both useful and intuitive. Click on the Costs tab on the side carte du jour, and you will be taken to the Cost Overview that has, as its proper name implies, a quick glance of how much your fleet costs to operate. Information technology alerts you lot of any pressing inefficiencies in the armada. You lot tin can see how much your armada is costing you in total, cleaved down by calendar month. From there, you can explore the subtabs containing information on TCO, which takes into account things such as maintenance and fuel costs.
An added bonus is that Avrios volition compare the fuel mileage that your vehicles are getting with what the norm is for a vehicle of that kind. Say yous entered a "Ford Transit van" equally a role of your fleet and you lot are getting 10 miles per gallon on it. If data on the company's end finds that a Ford Transit van should go around xv miles per gallon, information technology will warning you to this discrepancy. Being able to spot vehicle bug automatically in this manner is helpful (you could employ this information to investigate and spot a potential problem in the van, for example), and it's easy to meet companies being able to remedy problems they otherwise wouldn't have spotted until it had already cost them a small-scale fortune.
In a like vein, the Fuel Costs and Cost Analysis modules are also designed to help you spot inefficiencies in your fleet. Fuel Costs allws you to import data from either your fuel card or fuel-related paperwork. Costs are broken downwardly by vendor over time or per time of twenty-four hour period and weekday. Yous can also search for specific information by selecting a number of filters, including vehicle manufacturer and vehicle type. Price Analysis takes all sorts of data, such as vehicle, fuel costs, and more. You tin apply all kinds of filters based on vehicle type, mileage, and more. You can even export this data to Microsoft Excel, if you'd like.
The Invoices module is also designed to assist you run into and manage your armada's costs. Using optical grapheme recognition (OCR) engineering, yous can upload scans of fleet-related invoices, and the solution will be able to read the documents and decipher information such as prices, company names, and contact information. One time uploaded, you tin access them through the Invoices module. If yous work for a company that has its invoices stored abroad in filing cabinets, then y'all will undoubtedly appreciate being able to access a record after applying just a few filters. Once you have found the information you need, you tin export information technology to Adobe Acrobat'due south PDF format for printing.
Smart Management
Reports are another useful part of the platform. Once yous have all of your vehicle, driver, and fuel data entered into the arrangement, Avrios volition assemble all of that information into canned reports that you can view and use to brand decisions. There are various reports bachelor for suggested vehicle replacements, vehicle utilization, damages, ecology, and more than. Having all of this information bachelor instantly can take a lot of the transmission work out of checking up on vehicles and drivers, and if you lot are coming to Avrios without having always used a fleet management solution, this is sure to make your life a lot easier.
The Tasks modules likewise makes managing a fleet much easier. In basic terms, the task-based functionality works in a similar fashion to a dedicated collaboration tool such as Asana. From the Task card, simply click the add button and you will be asked to proper name the task, give it a due engagement, and attach a vehicle to it. Tasks tin can be anything from telling staff to perform routine maintenance on a vehicle or moving the vehicle to a new location. You tin even put more circuitous data into the task, such as the location of the task and any comments you want to add together. Yous can even assign a detail employee to a task, only like in Asana. Setting upwardly a chore takes a affair of seconds, and being able to make assignments from inside the platform is one of the biggest strengths of the Avrios platform.
A Robust Tool
When it comes to the administrative side of managing a fleet, Avrios has just most anything you want in this sort of platform. It would have been nice to encounter GPS-oriented vehicle monitoring features that nosotros've seen in other products, and nosotros'd like to see this incorporated into a future version of the product.
With that in listen, Avrios offers a great set of features, and its pricing structure is agreeable to companies of all sizes. The fact that information technology's and then easy to use makes it all the sweeter. Just make sure yous're thorough in entering all of your vehicle and driver information.
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